![]() ![]() We highly encourage you to understand your legal rights and liabilities regarding any private data your organization stores, and to work with your broker to confirm that your cybersecurity insurance is tailored to your specific risk exposure. You should seek appropriate counsel for your own situation and in the jurisdiction where you do business. ![]() Disclaimer: Community IT are not lawyers and this article should not be considered legal advice. You also need to invest in Cybersecurity Insurance, or consult counsel with experience in HIPAA/privacy laws. If your SharePoint is not set up to be compliant, your staff must understand that they cannot store private records such as those regulated by HIPAA there. Your IT support should be able to set up these files and access in a secure way. Out of the box it does not have all the controls enabled for HIPAA compliance, so you must be conscientious in adding those controls and maintaining a staff security training regimen. SharePoint is designed to allow HIPAA compliant use and can be used in a HIPAA compliant way. Community IT recommends documenting such file privacy policies at the organization level, and spelling out training requirements during staff orientation and reiterating on an ongoing basis. Staff should clearly understand that they must never store any regulated information in unencrypted files such as email, or share them through systems like Slack. ![]() The Microsoft Cloud platform includes the necessary compliance certifications for HIPAA and GDPR, but organizations need to also do the work themselves. Any files subject to HIPAA or other privacy laws such as GDPR need a system that is designed to protect that information and is built to be HIPAA compliant.Ĭompliance can be a very complicated process to go through and requires the correct policies, processes and platforms to work. Privacy Regulationsįiles that are regulated in some way, for example involving HIPAA or personally identifiable information, particularly medical information, are tightly regulated for the privacy and security of the owner of the data. If you are in a field where state actors may be targeting your nonprofit, you must consider physically secure offices in addition to cybersecurity. It’s not that difficult to gain physical access to most of our offices, and most of us don’t think about that when we think about cybersecurity protections. Moreover, if a hacker or state actor really wanted to get to your server on premises, they will probably be able to get into your office. And once you’ve opened those doors in the fortress wall, the on-premises server’s advantage over the cloud is neglible from a remote hacker’s perspective. You can create an additional layer of security to your VPN or RDP server by adding Multi-Factor Authentication (MFA) but you will need to maintain that extra layer of security to account for the extra layer of risk. That reduces the security benefit of storing files on an on-premises server it’s like adding doors to a fortress wall. But being on-premises is not something most of our customers are able to do during this pandemic, so organizations consider adding a VPN (Virtual Private Network) or an RDP (Remote Desktop Protocol) server to their networks to provide access to those files remotely. One of the security benefits of having files on an on-premises server is that you have to be on-premises to access those records from a local network. The comparison between cloud and on-premises file server is more nuanced. Typical files that don’t have privacy regulations associated with them are probably safer in a cloud-based system-where they’re being automatically backed-up-than on someone’s local (laptop/desktop) machine. What type of risks are involved in moving all company records to the cloud? How does a security-minded nonprofit address the risks and invest in good practices both in the technology itself and in staff training and support? Cloud vs Local File Storage: Security They allow remote staff to collaborate from anywhere, and look up policies and documentation – but could they expose your organization to a data breach? Which is more secure, cloud vs local file storage? However, some organizations that use cloud-based file systems may be wondering how secure these online file storage systems are. Staff could work from home using reliable email, with video conferencing through Teams or Zoom replacing in-person meetings. Many nonprofits who began working entirely remotely this spring found that they were in fairly good shape as an organization if they had already moved to a cloud-based system such as Office 365.
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